• Personal Assistant

    BP Americas, Inc. Houston, TX 77007

    Job #2423182159

  • 144628BR

    Job title:

    Personal Assistant

    Req ID:

    144628BR

    Relocation available:

    No

    Travel required:

    Negligible travel

    About BP:

    LEGAL

    Join us and become a trusted advisor delivering legal support to the group focused on material risk, ?value and growth, protecting ourselves and enabling the realisation of our purpose, strategy, ambition and ?aims.

    Together we will achieve this by:?

    • providing professional legal advice and counsel to the entities we support

    • leading and co-ordinating the identification and management of legal risks

    • developing a highly skilled, progressive and diverse legal team

    • supporting the entities in the delivery of their accountabilities

    • living the bp code and being role models of our values and behaviours

    Job Family Group:

    Business Support Group

    Legal disclaimer:

    If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test(and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½" scalp, or > 2 cm/¾" body - arms & armpits/legs/chest)

    As part of our dedication to the diversity of our workforce, BP is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, socioeconomic background, sexual orientation, gender identity, genetic information, neurodiversity/neurocognitive functioning or any other protected group status. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us or have one of your representatives contact us at ~~~ ; or by telephone at ~~~ 8am-5pm CST/CDT Monday-Friday.

    Read the Equal Employment Opportunity is the Law poster (~~~) and the poster supplement (~~~) - for more information about Equal Employment Opportunities. (Spanish version (~~~) )

    BP is an equal employment opportunity and affirmative action employer. View our policy statement (~~~)

    Job Profile Summary:

    bp has an ambitious strategy to become a net zero company by 2050 or sooner and help the world get to net zero. It is great time to join our team as we transform our company to reimagine energy!

    This role will provide business and administrative support to bp's three Legal Group Leaders (GLs) in North America:

    • SVP, Legal, Innovation & Engineering, is responsible for managing a diverse team of lawyers, solicitors and legal professionals tasked with providing legal support to bp's Innovation & Engineering group, as well as bp Brands and Global Data Privacy teams

    • AGC, Litigation & Disputes - US, is responsible for leading the team of lawyers, discovery specialists and legal professionals who manage US litigation risk across the bp Group's businesses and for providing advice and counsel regarding US litigation risk to senior leadership

    • AGC, Oil & Gas Americas/US General Counsel, is accountable for leading legal support to GOM/Canada, Trinidad and the P&O America regions, as well as serving as US General Counsel responsible for providing legal advice and counsel to the Board and the senior leadership of bp America

    Key Accountabilities:

    • Calendar management - provide full calendar management, including prioritizing incoming requests, planning, organizing, and coordinating appointments, proactively highlighting areas of conflict and finding solutions to resolve. Arrange teleconferences, video conferences and live meetings involving numerous participants across various departments, locations, time zones and geographies. Flag deadlines and actions and anticipating pre-reads. Print and bind presentations and other requisite materials.

    • Travel - organize all aspects of travel for the North America Legal GLs including but not limited to arranging hotels, flights, trains, car hire and transfers. Support travel arrangements where required. Produce complete travel itinerary. Liaise with overseas bp offices to provide in-country approvals and other relevant information for travelers. Obtain the correct travel documents and visas and ensure continuous renewal.

    • Expenses - prepare and submit expense reports on behalf of the North America Legal GLs.

    • Communications - coordinate communications, including email communications, branding, milestone bulletins and project events, collating or writing material

    • Meetings and events - organize meetings, ensuring that the practical arrangements are in place, that meetings run smoothly and efficiently and that any necessary preparation materials are received on time. This will include townhalls, conferences and off-site meetings.

    • Document preparation and handling - Appropriate preparation and presentation of materials and documents, e.g., agenda and accompanying documents for leadership meetings. Ensure timely GL approval signatures of key documents. Storage of documents in Legal Document Centre. Maintain filing system and appropriate use of the G&E register on behalf of the North America GL's.

    • General administrative support - Act as a point of contact for the North America GLs on a day-to-day basis, often in the absence of supervision. Able to prioritize activities and incoming materials and to action/refer as appropriate. Discreetly manage confidential information. Support and understand the structure of distribution lists and work with IT&S to maintain this information to ensure accuracy.

    • Maintain a professional and safe office environment. Proactive in meeting office HSSE standards.

    Country:

    United States of America

    Location:

    United States - Texas - Houston

    Job Advert:

    Essential Experience and Job Requirements:

    • High standard of administrative and analytical skills, including organization, prioritizing, and forward planning

    • Proven track record of supporting Group Leaders

    • Ability to deal comfortably and professionally with internal and external contacts at all levels

    • Excellent professional communication, strong interpersonal and networking skills across multiple teams, locations, and cultures

    • Adept at simultaneously handling multiple projects and carrying out assigned projects to completion with minimal supervision of day-to-day activities

    • Able to rapidly learn and assess the North America Legal GL's priorities and seek to focus their time on the activities where they can unlock the most value

    • Can handle unexpected surprises through good judgment and will take initiative to act and resolve unexpected problems

    • Ensure impactful events through excellent planning and coordination skills for meetings both on and off-site. Meetings may frequently involve high-level and complex calendaring of multiple individuals.

    • Work to anticipate the materials needed for meetings (including functioning technology)

    • Strong influencing skills which have proven effective in a large, complex organization and international work environment

    • Ability to handle sensitive information and maintain confidentiality

    • Strong application of all MS Office programs - Outlook, Word, PowerPoint, Excel, SharePoint

    Desirable Criteria:

    • Good working knowledge of bp systems including room booking systems, e-Expense, Egencia travel booking, SharePoint, G&E register, T360

    • Membership in applicable technical or professional body, e.g. International Association of Administrative Professionals

    Why join us?

    At bp, we believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

    There are many aspects of our employees' lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

    Experience Level:

    Entry

    Entity:

    Legal

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