Legal Secretary

Legal Secretary

Legal Secretary – Sun Prairie

Summary

Provide high level project, legal secretarial and administrative support under minimal direction to one or more General Counsels or Head Counsels, and their teams.

Essential job responsibilities

To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities.

• Be the professional “face" of the Local legal department leadership


• Liaise with external and internal contacts on the phone and face-to-face to ensure issues are resolved accurately and promptly


• Screen, prioritize, annotate, and address incoming information and communications


• Coordinate and liaise with other Executive Assistants and Administrative Assistants to maintain continuous and seamless support for the local legal department leadership


• Timeliness and accuracy of communications


• Customer feedback


• Provide legal support in collecting, preparing, retaining, and organizing legal documents, including coordination of corporate litigation materials, market conduct materials, etc


• Proactively support local legal department leadership in dealing with highly confidential matters such as acquisitions, staffing issues, and Corporate Secretarial functions
  
  
  
  • Establish and maintain legal files and records materials; assist in the preparation of timekeeping, travel, and expense reports
  
  
  • Conduct internet research as directed by management; schedule and arrange meetings and conferences; make travel arrangements; calendar maintenance
  
  
  • Under counsel supervision, create, transcribe, revise, proofread, and maintain a variety of litigation or transactional documents
  
  
  
  


• Manage key projects on behalf of General Counsel or Head Counsel to support delivery of project objectives.
  
  
  
  • Correspondence, reports, spreadsheets, briefing papers, and presentations for meetings/conferences
  
  
  • Executive level documents (e.g., Board papers)
  
  
  • Reports and data to support project planning and completion
  
  
  
  


• Serve as gatekeeper and ambassador for local legal department leadership to optimize the Executive’s time; under minimal direction:
  
  
  
  • Organize internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering, and ensure invitations and notes are distributed in a timely fashion
  
  
  • Organize travel itineraries for the senior manager/members of the team to ensure travel, accommodation, and currency arrangements are made in compliance with Corporate standards and requirements
  
  
  • Perform complex diary management and scheduling for General Counsel  and Head Counsel
  
  
  
  


• Communications that are clear and effective


• Timeliness, quality, and accuracy of work produced to service level agreement


• Efficiency of record keeping


• Compliance with QBE standards on travel and expense management


• Professionalism and confidentiality


• Timeliness

Required education and experience

• High School Diploma


• 1-3 years experience working in a corporate legal department or law office

Job Related Knowledge and Skills:

• Basic knowledge of various legal research materials


• Basic legal research and analysis skills


• Excellent written and oral communication skills


• Excellent organizational skills


• Attention to detail


• Demonstrated professionalism in handling confidential and/or sensitive information


• Ability to work independently on assignments of standard difficulty; may handle some moderately complex tasks independently


• Highly proficient with PCs and applicable software including


• Microsoft Excel, Word, and Access


• Background in Insurance or Business certificate from an ABA-accredited program

To apply for this position please visit