Administrative Assistant
Bring Your Full Talents to Work Every Day Administrative Assistant, Sumner, WA
Parsons is one of the world's largest transportation planning, engineering, and construction firms. We have an extensive portfolio of diverse transportation projects including rail and transit, road and highway, bridge and tunnel, and aviation infrastructure. Parsons expertise encompasses all phases of transportation engineering operations - from the initial planning stage through final design, construction, and commissioning.
Parsons has the people and power to move the world. The successful candidate performs numerous secretarial and administrative support activities for a senior-level executive, many of which are highly confidential or sensitive in nature. This administrative position requires the incumbent to exercise good judgment and discretion in the execution of all duties and responsibilities.
Specific responsibilities include, receiving and screening visitors, telephone calls, and mail. Personally responding to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the company for timely responses. Prioritizes responses to incoming calls from both inside and outside the company.
Prepares correspondence and reports, much of which is confidential in nature. Composes non-routine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative. Initiates drafts of replies to other correspondence or inquiries for review by executive. Proofreads and/or reformats drafts of documents created by executive for spelling, grammar, and clarity of communication so that final correspondence is signature-ready. Excellent verbal communications.
Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments. Makes arrangements for and hosts visiting dignitaries. Makes complex travel arrangements, coordinating airline and auto rental reservations, hotel accommodations.
Experience in AP, Payroll and complex expense reporting required.
Knowledge of or experience in asset management to include ordering and procurement of phones, computers, software, Share Point preferred.
Prepares agendas, reports, files, and other materials for meetings. May generate presentation graphs or charts using various graphics software.
Establishes and maintains follow-up files and confidential files for immediate supervisor.
Initiates routine and non-routine reports as appropriate. Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Produces and distributes data in graphic, spreadsheet, or narrative format.
Establishes and maintains databases as required.
Keeps current on all corporate policies and procedures. Serves as focal point for gathering newly published policies and the dissemination of materials.
Performs other responsibilities associated with this position as may be appropriate.
Qualifications: - 2-year degree in Business Administration (or equivalent) and 5-8 years of experience.
- Strong written and oral communication, organizational, and interpersonal skills are required.
- Demonstrated ability in exercising tact and diplomacy are required for presentation of a professional demeanor at all times.
- Demonstrated proficiency in keyboard skills and the utilization of MS Office, spreadsheet, database software, and presentation software is required.
- Knowledge of corporate policies and procedures is preferred.
- Experience in AP, Payroll and complex expense reporting required.
- Must have a ""can do"" attitude and adaptability in an environment of constant change.
Parsons offers an ethical, challenging, diverse, rewarding and fun work experience where enthusiastic, responsible people use their energy, talent and dedication to make a difference in the world.
We provide career growth and development, a competitive compensation and benefits package which includes medical, dental, vision, and life insurance; tuition reimbursement program; credit union membership; Employee Stock Ownership Plan and a 401(k) plan. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V.
Founded in 1944, Parsons, an engineering, construction, technical, and management services firm with revenues of $2.7 billion in 2010, is 100% owned by the Employee Stock Ownership Trust. We conquer the toughest logistical challenges and deliver design/design-build, program/construction management, professional services, and innovative alternative delivery solutions to private industrial customers worldwide as well as to federal, regional, and local government agencies. Parsons is a leader in many diversified markets with a focus on infrastructure, environmental, and defense/security. Currently, more than 10,500 Parsons' employees are engaged in more than 4,500 projects in 50 states and 24 countries. These dedicated workers speak 72 languages collectively, and hold more than 7,900 college degrees and professional registrations. Parsons' employees continue to go anywhere in the world, meet every technical and management challenge, and persevere until the job is done.
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