Provides administrative assistance to General Counsel. Prepares legal documents for filing with appropriate entities and necessary correspondence. Performs administrative duties including extensive research, collections, filing, mailing, and telephone communications.
Job Requirements:
Legal Administration Maintain legal calendar with litigation deadlines, appointments and statutory deadlines Perform typing and transcription duties Maintain litigation docket and Corporate Records for eight corporations Update pleadings files Prepare check requests and expense reports Maintain notary / corporate seals Prepare transmittal letters Legal filing, copying, faxing, and file maintenance Prepare audit letters to all outside counsels Order office supplies Receptionist one hour per week
Licenses Calendar licenses for annual renewal File renewal document forms
Traffic Tickets Responsible for all correspondence to outside counsel Create and maintain files Calendar court dates Maintain spreadsheet
Collections Lien Day Filings/Notices Research records for owner of property, GC and bond information Prepare transmittal letters, copy, mail, and track CMRRR correspondence
Type and prepare package for Bond Affidavit of Claims
Retainage Notice Letters Research files for signed contract and retainage information Research appraisal district records for property owner Prepare transmittal letters, copy, mail, and track CMRRR correspondence
Maintain binder
Waivers
Research amount and prepare for General Counsel signature
Notarize, fax, copy, and retain original until check is received
Coordinate delivery of waiver
Open Invoice Report (all lines of business) Manually update paid invoices daily
NSF Collections Inquiry to customer for status of payment Prepare transmittal letters, copy, mail, and track CMRRR correspondence
File Issuance of Bad Check
Physical Requirements:
* Work in enclosed air-conditioned / heated office environment.
* Work involves sitting, standing and moving to and from various office locations in the course of the
business day to accomplish tasks. * Occasional lifting of up to 20 pounds.
Special Requirements:
* SAFETY: No special skills or training required.
* KNOWLEDGE & SKILLS: Communications, reading and writing ability (in English) needed at a level to satisfactorily perform job duties, documentation and reports; to communicate with other employees, supervisor, clients and vendors and perform office functions described; basic computer skills required; basic math and 10-key adding machine skills. Specific knowledge and experience of 3 years in the legal field.
* PERSONAL skills: Ability to communicate and work with people; a self-starter, paying attention to details, multi task oriented and able to meet deadlines, accept supervision, support others in a teamwork environment, understand and follow policies and procedures. Able to multi task in busy environment.
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